Invoicing Software

Best Invoicing Software for Billing to use in 2021

If you are running a business or you are a freelancer, collecting payments on-time from the customer is still challenging.  In fact, according to the survey polls, 60% of late payments occur due to incorrect invoices. To address these problems you need to use the best invoicing software that handles it precisely and effectively.

Invoicing software is designed to help you create accurate invoices, conduct recurring billing, perform automatic follow-ups of your clients, and assists you in business accounting and tax processes.

To make your decision easier, I have reviewed and ranked the best invoicing software based upon their functionalities, pricing, integrations, support, and ease of use.

So let’s get started.

What is the Best Invoicing Software?

Here is my list of the best invoicing software to use this year.

1. FreshBooks

Freshbooks Accounting

Freshbooks is one of the most popular invoicing tools on this list that provides automation of collecting payments and sending invoice reminders.

Moreover, it helps you manage your business finances efficiently and provides you insights through its advanced analytics to assist you in making smarter decisions. This tool is made for businesses looking for a capable solution without spending a lot of time on invoicing.

Key Features:

  • Mobile Application – Freshbook offers highly functional mobile applications to help you stay connected with your team and clients all the time. Additionally, you can use the photos feature to take a snap of the receipts and create invoices on the fly.
  • Intuitive User Interface – Its modern user interface provides seamless collaboration between your team members. Furthermore, their dashboards offer flexible customization options to personalize your software experience.
  • Financial Reports – Organize document reports to gain easy accessibility through its dashboard. Moreover, it also provides an intuitive color-coding schema to avoid any fizzle while crunching numbers.
  • Tracking Expenses – Helps you efficiently track all the expenses that occurred based on your client requirements. Additionally, you can add any expense component to the invoices for claiming your reimbursements.

Pros:

  • Provides an automated late payment tracking feature
  • Collects late fees of the generated invoices automatically
  • Provide multiple language support to create the invoice
  • Ensure selective collaboration between teams by giving different access levels of files to different parties
  • Allows you to connect the expense tool module to your bank account to manage expenses
  • Offers an in-app chat feature to collaborate between your team members through the dashboard or mobile apps
  • Sets a timer to track the time spent by a team member on a particular project
  • Allows you to write business proposals and estimates with single click approval features for the client
  • Provides customized and automated reminder for the clients

Cons:

  • Cannot access reports on the fly
  • Not an ideal solution for large businesses and complex operations

Pricing Plans:

Freshbooks offers three paid pricing plans.

  • Lite Plan – $6 per month
  • Plus Plan – $10 per month
  • Premium Plan – $20 per month

2. Xero

Xero Accounting

Xero is an online invoicing software for businesses that is easy to access from any remote location. Additionally, it provides features like customization templates, online payment options, and automatic reminders along with robust data security for all your shared data files.

Xero is good for professionals and businesses that are looking for a software solution that provides excellent customer support.

Key Features:

  • Ease of use – Its dashboard is really easy to monitor business-wide billing and invoicing status.
  • Integrations – Offers a large number of integrations options of popular third-party solutions, including Carbon Analytics, Mogul, Labs, Vend, Evernote, Kabbage, Workflow Max, Synergy, Stitch Bill, Deputy, ZenPayroll, and more.
  • Inventory Management – Helps you keep a detailed record of all the inventory purchases. These records include tax status, committed quotes, descriptions, purchase costs, among others.
  • Structured Transaction Flow – Provides a two-factor authentication and follows a multiple-approval model to minimize the financial fraud possibilities.

Pros:

  • Allows you to add expenses and costs of an invoice very easily
  • Send your invoice easily through tablets or smartphones
  • Helps you control purchase order by categorizing invoices as payment delayed, awaiting approval, and drafts
  • Provides an accurate and precise comparison of financials using interactive charts
  • Reduces the repetitive data entry
  • Allows you to embed a ‘Pay Now’ button on the invoices to make it easy for customers to pay
  • Provides a setting to enable recurring invoicing using an existing invoice template

Cons:

  • Provides limited reporting options compared to other tools
  • Need paid subscription to access all available digital payment solutions

Pricing Plans:

Xero offers three paid plans to their customers.

  • Early Plan – $11 per month
  • Growing Plan – $32 per month
  • Established Plan – 462 per month

3. QuickBooks Online

Quickbooks Accounting

QuickBooks is another top invoicing software with different packages for small-medium businesses and large enterprises. It handles your accounting data smoothly and efficiently. It offers robust integration with your existing platforms to make sure you do not waste time configuring things.

QuickBooks Online is suitable for professionals and mid-sized businesses looking for a lot of functionalities.

Key Features:

  • File Manager – Organizes all the files of the clients with version control. Additionally, it stores client passwords securely and allows you to upgrade clients’ business files in batch.
  • Integrations – Quickbooks supports over 200+ third-party integrations with robust integration capabilities to connect your existing business applications
  • Automated Reporting – This allows you to create a customized report which you can schedule for a later date or send them directly to your clients. Additionally, it provides business templates for different usage.
  • Industry-Specific – It meets business-specific requirements by offering industry-specific accounting solutions that integrate with the processes of the native system.

Pros:

  • Allows you to clear all undeposited funds in a single screen
  • The accountant center module allows you to start reconciliation instantly using all the accountant tools present in the section
  • Provides access to in-depth reports with easy to understand tools to analyze it
  • Send journal entries to the clients with required changes quickly and easily
  • Allows you to consolidate multiple invoices to a client in a single email
  • Rectify incorrect sales tax payments by easily reclassifying heaps of transactional data

Cons:

  • Relatively Expensive compared to other invoicing options
  • Customer support is not up to the mark

Pricing Plans:

Quickbooks offers three paid plans for their Quickbooks Online. They also offer a 30-day free trial on their product.

  • Simple Start – $4.80 per month
  • Essentials – $7.50 per month
  • Plus – $10.20 per month

So now let’s cover the basics.

What is Invoicing Software?

Any business activity in some of the other way has to send invoices to their clients for the services they have availed. This invoice involves entries like purchased items, price of service or product purchased, due of the payment, terms, and conditions, and other things.

Now creating these paper invoices is very time-consuming and cannot be neglected as it’s an essential task of the business. So to solve this problem invoicing software came into existence.

Invoicing software helps businesses to create invoices with all the required entries and allow them to mail or take a print of the generated invoice to send it to the client. Moreover, it not only records the invoices generated but also helps you send automated reminders for due payments and compile corresponding costs involved.

Here are the benefits of using invoicing software:
  • Fraud Protection – Make sure that your invoicing tools offer high-end security to your data from hackers and unauthorized users and provide manual backup options to you if available.
  •  Eliminate Human Error – The software should reduce the factor of human error in the invoicing process.
  • Reduce Late Payments – These features should allow you to monitor and collect overdue payments from the clients.
  • Reduce Missed Payments – invoicing tools help you schedule and monitor the number of invoices payment that is due soon. Thus, eliminating the chances of missing any payment.

What Should You Look For in Invoicing Software?

Every business operating in a different industry vertical will have its own unique requirements. Some entities make just require the basic invoicing while others may prefer a holistic solution on all the accounting processes involved in the enterprises.

But here are some essential features that should be present in your invoicing tool:

1. Multiple Currency Support

If you are in a business that deals with customers from different countries or you are looking for a global expansion then this feature is a must. You need to ensure that your invoicing tool is compatible with multiple currency payments. Xero is a good example of such a tool

2. Various Template Designs

The invoicing software should provide a wide variety of template designs to generate invoices. Additionally, these professionally built invoice templates help you build your brand image in the marketplace.

3. Automatic Billing

Many businesses today rely on a recurring payment system for repetitive purchases made by their clients. Moreover, eliminating the repetitive billing task every month save time and effort which can be redirected to other crucial tasks.

4. Credit Card Processing

Nowadays many customers prefer card payment when purchasing over the internet. In case of a repetitive purchase, a repetitive billing feature on a credit card comes handy to many customers.

5. Records Customer History

it is very important that you maintain information on the customer purchases. This will not only allow you to segregate the customers according to your marketing strategy but also help you understand which products are likely to work and which will not in the future.

6. Simple exchange of Information

While generating invoices, real-time communication can be crucial to the business. This exchange of information can eliminate misunderstanding and other cost issues involved in a highly dynamic business where rates fluctuate almost in a minute.

Best Invoicing Software – Final Summary

This wraps up my list of the best invoicing software tried and tested by me. I will keep updating the list with other invoicing software available in the market.

These tools will definitely help you generate correct invoices, automated alerts, and keep you in touch with your clients. Make sure that you make the correct choice based on your business requirements.

For instance, If you have ample budget available you can try Quickbooks Enterprise or Brightpearl. However, if you are a small business or a freelancer you can go for Freshbooks or Wave.

Which one of the above invoicing software do you like best? Let me know your feedback in the comments below.

More from SmashitbuckTo check out my other software reviews, read my post on the ERP software, CRM software, Best CMMS Software to use this year.

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